- 4 Stone Buildings, Chambers, Us or We: the Chambers of George Bompas KC at 4 Stone Buildings, Lincoln’s Inn, London WC2A 3XT;
- DPA: the Data Protection Act 2018; as amended by Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (SI 2019/419);
- Personal Data: as defined in Article 4(1) of the UK GDPR and encompasses special categories of personal data
- UK and EU Cookie Law: the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
- UK GDPR: the General Data Protection Regulation (GDPR) (EU) 2016/679 as it forms part of the law of England and Wales by virtue of section 3 of the European Union (Withdrawal) Act 2018, as amended by The Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (SI 2019/419);
- User(s): any third party accessing the Website which/who is not (i) employed by 4 Stone Buildings and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to 4 Stone Buildings and accessing the Website in connection with the provision of such services;
- Website: the website you are currently using http://www.4stonebuildings.com and any sub-domains or aliases of this site.
- You or Your: any ‘data subject’ as defined in Article 4(1) the UK GDPR or any User as defined above.
- the singular includes the plural, and vice versa;
- the word ‘person’ includes firms, companies, government entities, trusts, partnerships and any other body (whether incorporated or not);
- the word ‘including’ means “including without limitation”;
- any reference to a legislative provision includes any modification or amendment of it in force at the applicable time;
- The Head of Chambers, Mr A. G. Bompas KC is registered with the Information Commissioner’s Office (ICO) as a Data Controller for the Personal Data that he holds and processes as Head of Chambers acting as administrator on behalf of Chambers. His registered address is 4 Stone Buildings, Lincoln’s Inn, London WC2A 3XT and his registration number is Z461676X.
- All Personal Data collected about You by Us will be recorded, used and protected by us in accordance with applicable data protection legislation including the UK GDPR and DPA. The purpose of processing Your Personal Data is:
- to make decisions about recruitment;
- if You are an employee or consultant or work for us, to:
- pay You and deduct appropriate tax and National Insurance contributions;
- determine Your employment and/or engagement terms;
- make decisions about your continued employment and/or engagement;
- assess Your qualifications for a particular job or task, including decisions about promotions;
- Make arrangements for the termination of our working relationship;
- Deal with legal disputes involving You, or other employees, workers and contractors, including accidents at work;
- Ascertain your fitness to work;
- Manage sickness absence;
- Comply with health and safety obligations;
- Monitor your use of our information and communication systems to ensure compliance with our IT policies;
- to enable members of Chambers to provide legal services, advice and representation;
- to comply with regulatory and legal obligations, including employment law and health and safety law;
- to monitor diversity and equal opportunities;
- where the data subject is a client, in order to maintain that client relationship;
- for direct marketing;
- to ensure network and information security;
- to prevent fraud;
- to enable members of Chambers to act as a judge, arbitrator and/or mediator;
- for conflict-checking;
- for use in the defence of potential complaints, legal proceedings or fee disputes;
- for keeping anti-money laundering records;
- for record keeping and administrative purposes;
- to assist in any tendering or panel membership applications;
- to assist in any other applications for the purposes of the professional development or career progression;
- to assist in training pupils and mini-pupils;
- to investigate and address Your concerns;
- to improve our products/services;
- for transmission by email of promotional materials that may be of interest to You;
- to contact You for market research purposes which may be done using email, telephone, fax or mail: such information may be used to customise or update the Website;
- Where Chambers has a contractual agreement that provides that Personal Data must be provided, You are obliged to provide the Personal Data and failure to do so may result in members of Chambers being unable to provide legal services, advice or representation and/or act as a judge, arbitrator or mediator.
Lawful Basis for Processing
- The Lawful Basis upon which Your Personal Data will be processed by Chambers will include one or more of the following bases:
- Your consent where freely given;
- performance of a contract;
- to comply with a legal obligation;
- to protect the vital interests of You or another person;
- to perform a task carried out in the public interest or in the exercise of official authority vested in me; and/or
- for the legitimate interests of You, Chambers or a third party, except where such interests are overridden by the interests, rights or freedoms of You as the data subject. The legitimate interests include those set out at paragraph 6 of this policy.
- Chambers uses automated decision-making in the processing of Your Personal Data.
Types of Personal Data
Recipients of Personal Data
- Chambers may share Your Personal Data with:
- members of Chambers;
- clerks and Chambers’ staff and administrators;
- courts and other tribunals including arbitral tribunals;
- barristers, solicitors and other legal professionals;
- pupils, mini-pupils and work experience students;
- lay and professional clients;
- witnesses and potential witnesses, including expert witnesses;
- regulatory or legal advisors in the event of a dispute or other legal matter;
- ombudsman and regulatory authorities;
- regulators or arbitrators, where complaints or disputes arise;
- current, past or prospective employers of Chambers’ staff or members;
- education and examining bodies;
- law enforcement officials, government authorities, or other third parties to meet any legal obligations;
- legal directories, for the purpose of professional development;
- any relevant panel or tendering committee, for the purpose of professional development;
- accountants and banking officials;
- professional advisers and trade bodies; and
- third parties:
- where I ask You and You consent to the sharing;
- if carrying out a legal or regulatory duty;
- if it is necessary to do so to enforce our contractual rights;
- to lawfully assist the police or security services with the prevention and detection of crime or terrorist activity;
- where such disclosure is necessary to protect the safety or security of any persons; and/or
- otherwise as permitted under applicable law.
Transfers to third countries and international organisations
- Chambers transfers Your Personal Data to the all countries worldwide, including countries which have no adequacy decision of the EU Commission.
- Data we collect from Users on the Website may be stored and processed in and transferred to countries outside of the European Economic Area (‘EEA’). For example, this could occur if our servers are located in a country outside the EEA or one of our service providers is situated in a country outside the EEA. These countries may not have data protection laws equivalent to those in force in the EEA.
- When Chambers transfers Personal Data to third countries with inadequate protection the transfer will be undertaken:
- for the purpose of performing the contract with You and/or the contract concluded in Your interests;
- because the transfer is necessary for the establishment, exercise or defence of legal claims; and/or
- to protect the vital interests of You or a third party.
- Any mobile device that used by any member of Chambers’ staff or administration, such as mobile phones, tablets and laptops, are password protected and either encrypted to protect all content, including any Personal Data as well as confidential and privileged information or hold no such Personal Data or information.
- 4 Stone Buildings Retention and Disposal Policy (copy available on request) details in full how long Chambers holds data for and how we dispose of it when it no longer needs to be held. We shall retain Your Personal Data while You remain a client of Chambers or a member of Chambers unless You ask Us to delete it. We will delete or anonymise Your information at Your request unless:
- there is an unresolved issue, such as a claim or disputes;
- We are legally required not to; or
- there are overriding legitimate business interests, including but not limited to fraud prevention and protecting clients’ safety and security.
- The UK GDPR gives You specific rights around Your Personal Data. For example, You have to be informed about the information Chambers holds and what We use it for, You can ask for a copy of the Personal Data Chambers holds about You, You can ask Chambers to correct any inaccuracies with the Personal Data that We hold, You can ask Chambers to stop sending You direct mail, or emails, or in some circumstances ask Us to stop processing Your details. Finally, if Chambers does something irregular or improper with Your Personal Data You can seek compensation for any distress You are caused or loss You have incurred. You can find out more information from the ICO’s website http://ico.org.uk/for_the_public/personal_information and this is the organisation that You can complain to if You are unhappy with how We dealt with You.
- In particular, You have the right to make a request to Chambers to:
- access to Your Personal Data;
- correct or update Your Personal Data;
- restrict the processing of Your Personal Data; or
- object to the processing of Your Personal Data.
- If You provide consent for Chambers to process Your Personal Data, You have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal. This will also not affect the lawfulness of processing Your Personal Data under another applicable Lawful Basis listed at clause 8
Controlling the use of Your Personal Data
- Wherever Users are required to submit Personal Data on our Website, Users will be given options to restrict Chambers’ use of that Personal Data. This may include the following:
- use of Data for direct marketing purposes; and
- sharing Data with third parties.
Functionality of the Website
- To use all features and functions available on the Website, Users may be required to submit certain Data.
Third Party Websites and Services
- 4 Stone Buildings employs the services of third party website hosts and third party website managers (the “Third Parties”) for dealing with certain processes necessary for the operation of the Website. The providers of such services have access to Personal Data provided by Users of this Website and/or collected on the Website but the Third Parties have informed 4 Stone Buildings that they will not use such Personal Data in any way.
Links to Other Websites
- Data security is of great importance to 4 Stone Buildings and to protect Users’ Personal Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Personal Data collected via this Website.
- We endeavour to do our best to protect Users’ Personal Data. However, transmission of information over the internet is not entirely secure and is done at Users’ own risk. We cannot ensure the security of Users’ Data transmitted to the Website.
- You may opt out of receiving emails and other messages from Chambers by emailing firstname.lastname@example.org or by following the instructions in those messages.
- Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
You may contact 4 Stone Buildings by email at email@example.com